Business Admin Assistants support the daily administrative and file management needs of our legal practice.
Anthony Gold is a successful multi-office practice that delivers a range of services to clients based locally and further afield. Based in London, we have a national reputation and are a leading Legal 500 firm that prides itself on providing a high level of client care. This is an exciting opportunity to excel and progress in a role within Anthony Gold, a firm that actively strives to be the best in the industry and is committed to the development of its people.
Business Administration Assistant - London Bridge
London Bridge
Full-time
Permanent employee
The Firm
The Role
Business Admin Support will perform all manner of administrative and file management operations requested by Solicitors, Team Assistants, the Document Production Unit and other support functions, both under the direct supervision of the Team Leader and working independently. This includes file opening, copying, archive management, scanning and completing general administrative duties as required.
The Business Admin Assistant remains accountable for establishing and maintaining an ongoing service-based relationship with the staff they serve. They will be able to recognise and translate their needs and expectations into responsive service.
In line with policies and procedures, key responsibilities include:
Admin and File Management
The Business Admin Assistant remains accountable for establishing and maintaining an ongoing service-based relationship with the staff they serve. They will be able to recognise and translate their needs and expectations into responsive service.
In line with policies and procedures, key responsibilities include:
Admin and File Management
- Post
- Meeting room management and ordering/provision of refreshments
- Reception duties
- Undertake large and small copying requests
- Bind and finish copied work as appropriate
- Scan work onto the system
- Receive and process file management requests
- Create new files on the system
- Return or add documents to existing client files
- Work with the practice management system to log and record documents
- Handle and administer closed files as requested
- Undertake all file management and file housekeeping procedures to ensure filing constantly up to date
- Understand, identify and process all principle documents within files
- Undertake all file closing procedures
- Process archive retrieval requests
- Maintain work areas in a tidy and orderly manner
- Print electronic files as requested
- Create e-bundles using the appropriate software
- Managing digital radiology and medical records
- Any ad hoc duties as requested by the business
Person Specification
- Well presented with excellent communication skills
- Highly literate and numerate
- Strong customer service skills
- Capable of taking initiative and developing solutions to any issues encountered, liaising with colleagues as necessary
- Flexible and enthusiastic self-starter
- Able to work alone as well as within a team
- Energy and physical stamina
- Attention to detail, ability to retain high concentration levels for extended periods of time.
Benefits
- Competitive salary
- Private Medical Insurance
- Life Insurance
- Income Protection
- Contributory Pension
- Discretionary annual staff bonus
- Reduced gym membership
- Discount vouchers through one of our suppliers
- Season Ticket Loan
- 23 days holiday plus an additional 2 days for Christmas and Bank Holidays, which increases with service.